When you open a job posting to hire a new employee, you get a lot of applications. In which the candidate has given all the information about himself in the form of a resume or application form. If you trust this information without verifying it, it will be a risky decision for your organization and team. As we say “Trust but verify”, one way to do this is by outsourcing employment verification.
In which the hiring team can verify the information related to their potential candidate by hiring a third party.
What is employment verification?
A background check is a way of substantiating the employment history of a job applicant. It ensures that the candidate has the necessary experience for your job post. Additionally, this process helps in taking a detailed and comprehensive hiring decision.
How is employment verification conducted?
There are three different ways to conduct employee background verification, which are as follows:
Outsourcing an employment verification company:
This is the simplest and most common way of background verification, in which you hire a third party to conduct the background verification.
After outsourcing the Pre-employment background check service, you will have to get written permission from the applicant and let them know you are going to conduct background verification on them.
All further work is done by the employment verification company. It shall be the responsibility of the Service Provider to comply with the laws and regulations of state, federal, and other legal entities.
Manually using the work number database:
Another way to verify employment background is to use the work number database. Equifax owns this database, it contains information on more than 1.2 million employees.
Some employers directly get employment verification from them. However, not all employers can do this. So some employers take the help of a third-party background verification company.
Conduct verification yourself:
In the third method of employment verification, the employer himself verifies the information of the candidate. This is a free pre-employment background check.
What information is important in employment verification?
Through the reference check process, the hiring team wants to collect all kinds of information related to the candidate’s previous work. Among which the following aspects are the main ones
- Work Quality
- workplace behavior
- job title
- Reason for dismissal
- Dates of employment
- Soft skills
Whenever an organization wants to expand its team, its main focus is to hire such candidates whose work quality is effective and outstanding. Therefore, through employment verification, the quality of work delivered by the candidate is ascertained from his/her previous work before hiring them.
A person with good behavior is always liked by everyone. Such a person maintains a good workplace environment. So during employment verification, they gather information about the candidate’s behavior from past workplaces and how he fits in the organization.
After that, it is ensured that the job title is mentioned by the candidate in his resume, whether he has been working on that post or not.
Reason for dismissal:
After this, they collect information about the reason for leaving the candidate’s previous job through employment verification. So that it can be known that the candidate has left the job due to a genuine reason. Sometimes this check provides sensational information about the candidate, due to which the candidate is dismissed by the company.
Dates of employment:
Through this check, the candidate’s date of joining and last date of work are ascertained so that the candidate’s experience can be calculated. It ensures that the work experience mentioned by the candidate in the resume or during the interview is correct or not.
Through employment verification, it is also found out which soft skills the applicant has, which can prove beneficial for the company. With this, the company can take more work from the other skills the candidate has.
What period of time does employment verification cover?
During the background check process, when the criminal history is verified, a seven-year-old record is checked. But the Federal Trade Commission considered employment verification to be neutral, meaning the information they contain, is not positive or negative. Therefore in the case of employee verification, there are no time restrictions.
Outsourcing Employment verification is a smart decision for employers. It is a comprehensive process, the results of which make the job of the hiring team easier. The reports generated by this verification provide extensive, detailed, information related to the candidate’s work, which facilitates the selection and rejection process.
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